Terms of Service

Effective Date: July 18, 2026

By provisioning services, executing a transaction, or interacting with the business-to-business (B2B) operational infrastructure of Baseline Payables Group ("the Firm," "we," "us," or "our"), you ("the Client") agree to be legally bound by the following terms, conditions, and operational parameters.

This contract governs the commercial relationship between the Firm and the Client. It establishes permanent regulatory protections for the Firm, its corporate assets, and its individual ownership.

1. Scope of Independent Operational Service

The Firm provides specialized administrative file validation, transactional verification, and workflow management services. Baseline Payables Group does not operate as a licensed public accounting firm (CPA), certified financial advisory group, or legal counsel.

All operational deliverables, tracking summaries, and data reviews are compiled strictly for internal Client oversight. The Client maintains ultimate fiduciary and legal responsibility for their final financial reporting, institutional accounting suites, and regulatory tax structures.

2. Service Thresholds, Operational Limits, and Intermittent Pauses

Each service retainer structure enforces a strict volume and operational threshold during each billing cycle:

  • Threshold Enforcement: If active operational volume exceeds the specific limits assigned to the Client's selected service tier, the Firm reserves the right to pause processing for any additional data submissions beyond that cap.

  • Deliverable Restrictions: During a threshold pause, incoming files will be securely received, but active processing and deliverable transmission will halt. Operations will resume upon the initiation of the next standard billing cycle or following an authorized service tier modification.

3. Prepaid Retainer Framework, NSF Failures, and Administrative Interruption

The Firm operates strictly on a prepaid, advanced funding model. Retainer fees must successfully clear banking networks before any administrative workflows are executed:

  • Immediate Operation Suspension: If a recurring payment fails, declines, or faces funding delays on its renewal date, all data processing, matching pipelines, and deliverable transfers will stop immediately. Inbound data networks will remain active to maintain system continuity, but no deliverables will be rendered until the account is paid in full.

  • Pass-Through Liabilities: In the event of a non-sufficient funds (NSF) return, payment reversal, or funding failure, the Client is legally required to reimburse the Firm for the original subscription rate plus all associated banking fees and administrative penalties incurred by the Firm. No services will resume until the entire consolidated balance is settled.

4. 30-Day Written Termination Requirement

All service agreements operate on a recurring billing schedule. To terminate an active contract, the Client must submit a formal written notice directed to the Firm’s operational gateway a minimum of thirty (30) days prior to their next scheduled renewal date.

  • If cancellation notice is submitted within the 30-day window preceding a renewal, the Client remains contractually obligated to clear that upcoming billing cycle, and services will permanently conclude at the end of that final paid period.

5. Standard Operational Turnaround and Accelerated Processing Guidelines

To protect data precision and guarantee operational accuracy, the Firm works under explicit timeline parameters:

  • Standard Operating Timeline: The standard processing window for general file verification and administrative deliverable transfer is seven (7) business days from the date materials are successfully ingested.

  • Accelerated Requests: Accelerated 24-hour turnaround processing is included in premium account tiers or available as a specialized profile add-on. To activate an accelerated workflow, the Client must submit an explicit written notice. Accelerated requests require a minimum 24-hour operational window from the time of written confirmation; immediate or off-hours completions are strictly unavailable.

6. Absolute Limitation of Liability and Personal Indemnification Shield

To the maximum extent permitted under applicable law, the Client explicitly agrees that the Firm, its business infrastructure, and its individual ownership, heirs, and operators shall not be held liable for any direct, indirect, incidental, consequential, special, or punitive financial damages.

This liability shield includes, but is not limited to, corporate margin leaks, vendor payment delays, administrative oversights, banking network failures, data transmission disruptions, or general business interruptions.

The Client agrees to indemnify, defend, and hold harmless the Firm and its individual owner from any third-party claims, legal fees, or financial penalties arising from the utilization of the Firm's services.

7. Governing Law and Legal Jurisdiction

This agreement, its operational rules, and all associated commercial interactions are governed strictly by the laws of the State of Georgia, without regard to conflict of law principles. Any legal actions or contract reviews shall be handled exclusively within the state or federal courts located in Atlanta, Georgia.